REGISTRATION

In order to be confirmed for this program, you must complete the registration form. Click the 'Register Here' button at the top of the page. Once your registration form is completed, you will receive a confirmation email at the email with which you registered within one hour. If you don't receive the confirmation email or have any changes/questions, please contact Evi Schock at eschock@distinctivemeetingsinc.com. 

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GUESTS

You are allowed to bring one guest. Guests must be age 21 or older with a valid passport to travel. Your room is double occupancy only.

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CURRENCY

The currency used in Italy is the Euro. Credit cards are widely accepted in Rome in major stores, museums and large restaurants - Visa and Mastercard are more common than American Express. For smaller establishments, such as local ice cream shops, pizza places or family run stores cash is preferred, as many do not take card. We advise you check out what your bank will charge you to withdraw abroad – if it is a hefty fee you may prefer to bring all your money in cash. We recommend bringing small bills before leaving the United States. Don’t forget to tell your bank you will be traveling to Italy – they may block your card if you don’t. If you must take your foreign currency into Rome, then you’ll need to find a reputable currency exchange when you land. It’s generally not recommended to do this – Italy offers pretty poor exchange rates to those changing Dollars. It’s best to change your money before you arrive. Click here to compare the exchange between your currency and the Euro in real time.

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PASSPORT/TRAVEL DOCUMENTS
Passports are required for all travelers to Rome. Passports must be valid until October 4, 2025, or 6 months after your return travel date. It is highly recommended that you make a color copy of your passport and keep it in your carry-on luggage. During your stay, there will be a safe located in your guestroom where you may keep it upon arrival. This will assist the consulate in expediting your return home in case of a lost passport. Additional information on the procedures to enter/exit Rome will be provided in your pre-trip information. 

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HOTEL CHECK-IN/CHECK-OUT
Check-in time at Parco dei Principi Grand Hotel is 3:00pm; every effort will be made to accommodate you when you arrive at the hotel. Luggage storage will be available at the bell stand if you are not able to check in to your hotel room.  
Check-out time at Parco dei Principi Grand Hotel is 12:00pm. You must check out and get your departure card by this time regardless of your ground transportation departure time. 

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EXTENSIONS/UPGRADES

Any changes once your ticket is booked, upgrades, or costs associated with deviating from group travel dates will be at the traveler's expense. Flight seat upgrades or extensions are non-refundable per the airlines. All payments must be received before any upgrades or extensions will be confirmed. Please indicate any special requests on the registration form.

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CLIMATE

Rome temperatures in March/April have an average high of 60 degrees and a low of 45 degrees. It may get a bit chilly early in the morning and later in the evening. So, if you're out and about during those times, layer up!

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TIME ZONE
Rome is located in the Central European Summer Time (CEST). To check the time over the dates you are in Rome, please check the following website: ​Time Zone & Clock Changes in Rome, Italy (timeanddate.com)

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CELL PHONES
You are encouraged to contact your mobile service provider to understand additional costs and available international packages while you are in Rome.

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INCIDENTALS
Upon check-in at the hotel, you will be asked to present a major credit card to cover any incidental charges that may occur during your stay (e.g. telephone calls, laundry, movie, gift shop, etc.). The hotel will keep a separate record of these charges. At check-out, be prepared to settle your account with the front desk.

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PROGRAM INCLUSIONS
The following items will be provided for you and one guest over the program dates of March 30 - April 4, 2025:

• Roundtrip airfare between your departure city and Roma Fiumicino airport (FCO) on group dates​

• Four nights, five days at Parco dei Principi Grand Hotel inclusive of current taxes and service charges

• Roundtrip group airport transfers on program arrival and departure dates only

• Private United Refrigeration Welcome Event

• Group Activities such as: City Tour of Rome, Colosseum & Forum Tour, Vatican/Basilica Tour, Florence or Naples Day Trip, and a Winery Tour, Cooking Class, and Dinner at Santa Benedetta WInery

• Private United Refrigeration Hospitality Desk

• Professional program administration and on-site staff
   

PROGRAM EXCLUSIONS
The following will not be covered:​

• Costs associated with extending before or after the program​

• Meals outside of what is stated on the agenda

• Cell phone charges (voice, text, data)

• Telephone calls form the resort (local and international)

• Laundry services

• Spa Services

• In-room movies

• Purchases from gift shop